What?

Project acronym: OASIS

Project full name: Open Access Single entry point for scale-up of Innovative Smart Lightweight composite materials and components

Project grant agreement number: 814581

 

OASIS, an Open Innovation Test Bed ecosystem of 12 nanotechnology manufacturing pilot lines, is organizing an Open Call for Democases with the objective of providing support to organizations in order for them to develop and test novel nano-enabled products taking advantage of top-notch European infrastructure.

Specifically, the aim of each supported Democase will be to transform a product idea into a functional product/part demonstrator and develop its associated exploitation plan targeting early market adoption.

When?

The Call will be open from 29th June 2020 to 31st July 2021 and applicants will be able to apply anytime. Submitted proposals will be evaluated in one of the two cut-off dates – 31st January 2021 and 31st July 2021 (deadline at 5 p.m. CET).

Who?

The call is open to all organizations regardless of their type, size or field of activity. The following categories are being used in the Call:

  • PRC (Private for profit, excluding education)
    • SME (Small and medium-sized enterprises)
  • REC (Research organisations)
  • HES (Higher or secondary education)
  • PUB (Public body, excluding research and education)
  • OTH (Other)

Important:

Given the project’s aim of fostering the competitiveness of European businesses, the primary target of the OASIS Open Call are Small and Medium-sized Enterprises (SMEs). A minimum of 50% of the supported Democases will be dedicated to SMEs, provided they score above the required threshold. Which means they may take priority over higher ranked proposals submitted by other types of organizations.

Please note that the main factors determining the type of the company are staff headcount and, either, turnover or balance sheet total. More details on how to assess whether your company is an SME or not can be found in the COMMISSION RECOMMENDATION of 6 May 2003 concerning the definition of micro, small and medium-sized enterprises and User Guide to the SME Definition. Please also note that the check of the type of company will be completed if your proposal is selected for funding.

In order to be eligible for this Call, your company will also have to be established in one of the eligible countries. Please check the list of countries in the attached document.

Why?

All successful applicants to the OASIS Open Call will get free access to an ecosystem of 12 nanotechnology manufacturing pilot lines, providing nanomaterials, nano-intermediates, nano-enabled products and associated services for the development and commercialization of lightweight multifunctional products based on aluminium and polymer composites.

The winners of the Call will benefit from OASIS unique ecosystem composed of leading research organizations, a number of innovative technology suppliers and recognized experts in business development.

The selected applicants will be provided with customized support through a complete set of services integrating technical and business expertise which will enable them to build up sustainable business cases.

The free of charge contribution by the OASIS consortium is composed of:

  • Qualified human resources dedicated to the execution of the Democase.
  • Consumables and materials required for the product demonstrator.
  • Access to top-notch equipment and infrastructure of the pilot lines.

Process?

Any submitted proposal will be evaluated by 4 evaluators in the nearest cut-off with 2 of them focusing on the technical aspects and 2 on the business aspects. All proposals will be evaluated (scores ranging from 0 to 5) according to the following criteria:

  • Concept
  • Implementation
  • Impact

The maximum overall score is 15. The standard threshold for individual criteria is 3, and the standard overall threshold is 10. The average of the 4 scores given by evaluators per section and total will be calculated for each proposal. Proposals failing to achieve the threshold score per individual criteria and the overall threshold will be rejected. Proposals will be ranked according to the overall scores in a descending order. However, apart from the proposal-level evaluation there will also be a portfolio-level assessment done by the Evaluation Panel which will take into consideration also other factors like balanced use of the services and the available capacities to execute the Democases. These evaluation criteria are specified in the Application Guidelines.

The most successful proposals, having passed the evaluation and technical feasibility check, will be offered the chance to negotiate and define a Service Delivery Plan (SDP) with the Service Delivery Manager (SDM) assigned by OASIS.

An Evaluation Summary Report will be sent to applicants approximately 6 weeks from submission deadline. The entire process from proposal submission until the end of service delivery could take up to 9 months in the case that your proposal is selected for funding.

How?

If you are interested in applying to the Call, please follow the steps listed below in order to submit your application.

  1. Check out project-oasis.eu.
  2. Browse through the Catalogue of Services to see how they match your needs.
  3. Download & read the Application Guidelines.
  4. Register through the submission software at https://apply.project-oasis.eu/.
  5. Fill in the application data including your preliminary choice of services (a minimum of 2 technical and 1 business supporting service).
  6. Download the Application Form from the software.
  7. Complete the Application Form, save it as a PDF file (MAX 5 pages), upload it and submit it through the submission software.

We will accept only applications in English language.

Call documents

Application guidelines

Democase Collaboration Agreement – a preliminary version which might undergo changes before the first cut-off date.

Catalogue of services

Contact

If you need assistance with applying to the Call, or explanations about technology offerings and your possibilities with OASIS, please send us your enquiries by phone to:  +420 226 217 422 or by email to helpdesk@project-oasis.eu . Helpdesk will be active Monday – Friday from 9 a.m. to 5 p.m. We will be happy to help you. We encourage all applicants to check the technical and business feasibility of their ideas well in advance of submission.

Complaints

Upon reception of the feedback, applicants will have the possibility to submit to the OASIS Evaluation Panel complaints related to decisions of proposal evaluation and selection, if there is an indication that there has been a shortcoming in the way a proposal has been evaluated. The complaint procedure is not meant to call into question the judgement made by the evaluators; it will look at procedural shortcomings and – in rare cases – into factual errors.

Such complaint requests should be raised within 7 working days from the date of the evaluation feedback sent by the OASIS Helpdesk. If a complaint is submitted after that deadline it will be rejected without further examination.

Complaint requests sent by applicants must be:

  • related to the evaluation process;
  • sent by email to OASIS Helpdesk;
  • received within the specified time limit specified.

An initial reply will be sent to complainants no later than two weeks after the deadline for complaint requests. This initial reply will indicate when a definitive reply will be provided.

A complaint committee may be convened to examine the peer review evaluation process for the case in question. The committee’s role is to ensure a coherent interpretation of requests and equal treatment of applicants. The complaint committee itself, however, will not re-evaluate the proposal, but it will examine the admissibility of the complaints, the legality of the actions against which the complaints are launched and factual arguments and claims of the complaints. Depending on the nature of the complaint, the committee may review the evaluation report and individual comments. In the light of its review, the committee will recommend a course of action. If there is clear evidence of a shortcoming that could affect the eventual funding decision, it is possible that all or part of the proposal will be re-evaluated. Unless there is clear evidence of a shortcoming there will be no follow-up, or re-evaluation.

Please note:

  • This procedure is concerned with the evaluation process;
  • The committee will not call into question the judgment of the individual evaluators;
  • A re-evaluation will only be carried out if there is evidence of a shortcoming that affects the quality assessment of a proposal. This means, for example, that a problem relating to one evaluation criterion will not lead to a re-evaluation if a proposal has failed anyway on the other criteria;
  • The evaluation score following any re-evaluation will be regarded as definitive. It may be lower than the original score;
  • Only one complaint request per application experiment will be considered by the committee;
  • All complaint requests will be treated confidentially.